Vagaro API Integration with GoHighLevel: Three Routes
Vagaro has no ready-made GoHighLevel app. The way to connect them is Vagaro webhooks: Vagaro sends booking and client events to a GoHighLevel workflow, and the workflow does the follow-up. Bookings stay in Vagaro. GoHighLevel handles texts, reminders, reviews and win-back campaigns.
What can sync between Vagaro and GoHighLevel?
Vagaro’s webhooks send events out of Vagaro, and its API can read appointment and customer details. That makes the connection one-way: Vagaro tells GoHighLevel what happened, and GoHighLevel reacts.
Vagaro → GoHighLevel (works)
- New and updated clients (name, phone, email)
- Booked, changed and cancelled appointments
- Completed checkouts (transactions)
- Form responses
- Staff and location changes
GoHighLevel → Vagaro (not available)
- Creating a booking inside Vagaro
- Changing an appointment from GoHighLevel
- Moving payments, packages or gift cards
- Two-way calendar sync
Need clients to book from a GoHighLevel text? Send them your Vagaro booking link. The booking still lands in Vagaro, and the webhook tells GoHighLevel it happened.
Do you need the Vagaro connection?
Three questions. Vagaro may already be enough.
3 ways to connect Vagaro to GoHighLevel
1. Direct webhook
Vagaro sends events straight to a GoHighLevel “Inbound Webhook” trigger. Fewest moving parts and lowest cost.
2. Zapier or Make
A Zapier or Make webhook catches the Vagaro event, cleans the data, then updates GoHighLevel. Useful for formatting phone numbers or filtering events.
3. Custom API
Code that also reads extra data from the Vagaro API, such as full appointment details. Use it when webhooks alone are not enough.
Start with route 1. Move to route 2 or 3 only if you hit a real limit, such as needing to filter events or pull extra data. See our GoHighLevel webhooks guide and Zapier guide for the basics.
How much will it cost each month?
You pay Vagaro for webhook calls and HighLevel for each workflow run the webhook starts. Move the sliders to see your number.
Every booking, change or checkout sends one webhook call.
Vagaro: $10 a month covers 5,000 calls, then $0.002 per extra call. HighLevel bills the Inbound Webhook trigger as a premium run (often about $0.01; check your account or agency rate). Excludes your Vagaro and HighLevel subscriptions and SMS fees.
Want us to set this up and test it for you?
Get a fixed quote4 workflows worth building first
Cancellation rebooking
A cancelled appointment sends a friendly text with your Vagaro booking link. It stops as soon as they rebook or reply.
Review requests
A completed checkout triggers a review request a few hours later. Ask every client the same way; no filtering out unhappy ones.
Win-back campaign
Clients who haven’t visited in 60 or 90 days get a “we miss you” text. See our reactivation guide.
Missed-call text back
A missed call gets an instant text with your booking link. This runs on your GoHighLevel number, not Vagaro. How it works.
How to set it up in 5 steps
Ask Vagaro to turn on webhooks
Request access through Vagaro’s webhook settings. You need Vagaro credit card processing, free-trial accounts are excluded, and approval can take up to 7 business days.
Create the GoHighLevel workflow
In Automation, start a workflow with the Inbound Webhook trigger and copy its URL.
Add the URL in Vagaro
Paste the URL into Vagaro’s webhook settings and pick the events you need. You can create up to 10 webhooks.
Map the fields
Send one test event, then map phone, email and name into a “Create or update contact” action. Matching on phone or email stops duplicates.
Test the real situations
Book, reschedule and cancel a test appointment. Check that each one sends one message only, and that the sequence stops after a rebooking.
Want to try GoHighLevel yourself? Start a free GoHighLevel trial (affiliate)
Get Vagaro connected to GoHighLevel, done for you
- We check your Vagaro access and pick the right route
- We build the workflows: rebooking, reviews and win-back
- We test every event, so clients never get double texts
- We walk your team through it before handover
Common questions
Does Vagaro integrate with GoHighLevel?
Not with a ready-made app. You connect them with Vagaro webhooks, which send booking and client events to a GoHighLevel Inbound Webhook workflow. Zapier, Make or a custom API build are the other options.
Does Vagaro have an API?
Yes. Vagaro’s API can read appointment and customer details, and it has some staff and location functions. Access is approved by Vagaro, so check what your account can use.
How much do Vagaro webhooks cost?
Vagaro lists $10 a month for 5,000 webhook calls, then $0.002 for each extra call. You need Vagaro credit card processing, and free-trial accounts are excluded.
Can GoHighLevel book appointments into Vagaro?
Not through webhooks, because they only send data out of Vagaro. Send clients your Vagaro booking link instead, so every booking stays in Vagaro.
